EXHIBITORS AREA

This is the central information point for our exhibitors.

Thinking of exhibiting?

For companies wishing to find out about exhibiting at this Show, please see our space rates and complete the application form.

Exhibiting Companies

Exhibiting companies can use this area to plan for the Show. Amongst a number of tools and opportunities at the Show with the aim of helping you maximise your performance, you can log in and see the Online Exhibitor Manual or get logos and buttons for use in your pre-Show marketing.

Use the left hand menu to see what else you can do while exhibiting at the Show.

Up to Date Operational News

Accommodation

As of 22th December 2008

We wish to advise that Expotel have now acquired the hotel agency contract from Travelocity Business to service Exhibitor hotel accommodation requirements.  Moving forward, Expotel will be the official accommodation agents at the forthcoming London International Boat Show 2009, the PSP Southampton Boat Show 2009 and London 2010. They will be present at the shows to deal with any accommodation enquiries.

Expotel are the UK’s biggest independent business travel agency with over 30 years of experience in exhibitions and events. If you have not already booked your hotel please contact Expotel on tel. ++44 (0) 0844 793 7220  or  (0)845 155 1676 or email boatshow@expotel.com

We look forward to a successful partnership with Expotel in the future and appreciate your continued support of the boat shows

Mobile PDQ Credit/Debit Machines

Make the MOST out of the London International Boat Show 2009! MOBILE credit & debit card terminals available for hire at a special show price for London Internatioanl Boat Show exhibitors – NO LANDLINE NEEDED & NO CALL CHARGES! Call 0870 20 30 123 or visit www.123send.net/about-us/123-hire for more information

General Information for Exhibitors/Contractors

For a list of Exhibitors at the Show please click here.

Hall Opening Times

The halls are open for Build-up and Breakdown from 0800 – 1900hrs except on the following days when the opening times change to:

Thursday 8th January  0800 - 2200hrs
Sunday 18th January  1830 - 2300hrs (Breakdown evening)

The halls will be closed between and including 24th December - 27th December and 31st December - 1st January 2009.

Stand Plan Submission

Stands with complex structures or complex elements need to submit: 3 sets of stand plans, structural calculations, method statement and the Health and Safety Declaration Form by 7th November 2008.

All stands without any complex elements,  need to submit 3 sets of plans and there Health and Safety Declaration Form by 5th December 2008.

To establish if you have any complex elements to your stand, see clause 56 in the Terms and Conditions

Important Information to Download.

Click on the titles below to access the download.

ExCeL Traffic Guide: Due to Phase 2 the marshalling area has been moved to Peruvian Wharf.  The guide tells you which type of vehicles can proceed to the venue and which will need to proceed to Peruivan Wharf.  To find out where Peruvian Wharf, view Exhibitor Parking Facilities.
Exhibitor Parking Facilities: Shows you where you can park at ExCeL London
Colour Coded Access Plan: Shows when you can access the halls on Build-up and when you need to vacate on Breakdown.
Build-up and Breakdown Schedule: Gives information on Build-up and Breakdown dates as well as lifting times for boats, cradles and stand components.
Stand Build Zone Colour Coded Plan: Shows the wall height limits for individual stands.

Build-Up & Breakdown Passes

These will be sent out mid/late November and are valid ONLY for Build-Up and Breakdown.  The number of passes you intially receive depends on the size of your stand plus any additional passes requested from Order Form 16.  If you require more passes then you can obtain them from Security at each entrance, onsite.

For security reasons, the passes will be issued directly to the Exhibitor for distribution to their Contractors.

Mechanical Handling

PLEASE NOTE: Mechanical Handling (including forklifts and cranes) must be ordered in advance directly from Schenker (Order Form 4 in the Exhibitors Manual):

1. Mechanical Handling ordered for your stand: Do NOT start work (i.e. carpet laying etc) until the date advised to you in the colour coded Access Schedule.

2. Mechanical Handling ordered to Lift Boats from the Dock, please note the following:

a. You must complete the Mechanical Handling –Boat Lifts from Dock, Order Form 6 to secure entry from RoDMA into the lock, and mechanical handling from Schenker.
b. RoDMA lock charges will apply (see Scale of RoDMA Lock Charges, Order Form 6). RoDMA will invoice you accordingly.
c. RoDMA mooring charges will not apply provided the vessel spends no more than 24 hours in the Dock (before or after lifting).
d. The Build up and Breakdown Schedule will notify you of your Lifting Times

Lorryway Access Pass

This enables a vehicle to access the lorryway for loading and unloading purposes during Build-Up & Breakdown on the lorry ramps and for limited hours outside of the Show Open period. Simply:

1. Follow directions for the Peruvian Wharf traffic marshalling area.
2. Go to the Traffic Administration Office where your Lorryway Access Pass will be issued.
3. Please ensure your Lorryway Access Pass is clearly visible in the front windscreen to the Traffic Marshals.

Please refer to the Traffic Guide for further information.

Boat Transporters

If arriving at night, before 0800hrs, boat transporters can park up in the old ExCeL lorry marshalling area to the North of the halls.  From there they will be allowed up into the halls from 0800hrs when told to do so by the marshals.
If arriving during the day, they can access the halls directly by entering the Phase 2 construction site’s main gate off the roundabout at the East of the site.

Late Working During Build-Up

Exhibitors wishing to work outside of the hours shown above must notify the Organisers by 1500 hrs on the day.  There will be a charge made for those who exceed the opening hours to cover the venue service charges.